Time & Expense Entry

Time & Expense Entry

The new and improved way of entering time and expenses on Headway Connect is streamlined with rapid entry. You are able to enter both time and expenses with multiple projects/tasks/etc. all on a SINGLE page so everything is in one place.

When your hard work is done for the week and you’re ready to submit your time and expenses, log into Headway Connect using your credentials. If you are only working with one client (most common scenario), you will be directed to that client’s page. If you have multiple clients, you will be directed to a Home landing page, in which you will need to select the client you wish to submit timesheets and expenses. Look for your client list on the left hand column of the page.

Important Note: You can only submit ONE time and expense sheet per pay period so make sure your submission is inclusive of all daily entries for that respective week before submitting.



On the client Dashboard page, continue forward by clicking “Time & Expenses” in the main menu on the left hand side of the page. This will bring you to the specific client’s Time & Expense Entry page where you will have a few different sections allowing you to either submit new entries or review previous submissions.

The time and expense sheets are grouped by status:

WORKING – all NEW and in progress time and expense sheets grouped by pay periods.
SUBMITTED – all of your submitted timesheets that are still waiting for approval by your manager. These can still be recalled if needed.
APPROVED – all of your approved time and expense sheets.
REJECTED – all of your rejected time and expense sheets. You can edit and resubmit here.
RECALLED – all recalled time and expense sheets that need to be re-submitted. This tab will display only if you have any recalled timesheets. Recalled timesheets are submitted timesheets that you realize you need to correct and resubmit to your manager.



A few important things to note when submitting NEW Timesheets and Expenses:
  1. Make sure you are entering time and expenses under the appropriate client if you have more than one.
  2. The due date for submitting your time and expenses is in the top header for your convenience.
  3. There are two different icons you can toggle between in the entry bar. A  (clock) for time, and (dollar sign) for expense. Make sure the correct icon is highlighted before entering in your information.
  4. When recording time, the hours need to be in the format of hours:minutes (h:mm). Do not use decimals.
  5. For rapid entry on your keyboard, if its 4 hours, type "400" + tab over and it''ll equal to 4:00 hours.
  6. When recording expenses, be sure to reference the upload receipt guidelines, if applicable. You can upload a receipt once the expense has been entered by pressing the edit icon in the table.
  7. Always be sure to review your new entries for accuracy before submitting.

Timesheet Entry

When entering time on your working timesheet, please follow these steps below:
  1. Click “Time & Expenses” on the menu to the left. This will display the current working timesheet.
  2. Scroll to the appropriate week in the upper right hand corner if you want to enter time for a different pay period.
  3. Click on the clock icon if it isn’t highlighted already
  4. Select the project
  5. Select the day
  6. Select the activity. (These are the activities related to the specific project. If there are no activities, select “time”.)
  7. Enter time in (in hours and minutes and AM/PM)
  8. Enter in time out (in hours and minutes and AM/PM) NOTE: hours need to be in the format of hours:minutes (hh:mm). For example, if you worked at 8:30AM, you would enter “830A” + tab and that will convert to 8:30AM.
  9. Enter your break time (in hours and minutes) NOTE: Hours need to be in the format of hours:minutes (h:mm). For example, if you took a break for one hour, you would enter 100 or 60 and that will convert to 1:00 hour. Do not use decimals.
  10. Enter in notes if you need to. This is not required.
  11. Click or press return “+ ADD”


Important Note: There is no save button. The system auto updates as you go so once you enter something in and save it in real time. There is no need to press a “save” button.

Expense Entry

When expenses on your working expense sheet, please follow these steps below:
  1. If you aren’t already on your time and expense sheet, click “Time & Expenses” on the menu to the left. This will display the current working time and expense sheet. If you are, then skip to step #3.
  2. Select corresponding week in the upper right hand corner if you want to enter time for a different pay period
  3. Click on the dollar icon on the entry section
  4. Select the Work Location
  5. Select the Position
  6. Select the Day
  7. Select the Activity
    1. If miles – Enter the total miles in the Miles section. The dollar amount will then be automatically calculated based on the standard federal mileage rate of $0.56/mile.
  8. Enter the Amount or Miles
  9. Click “+ ADD” or press return.
  10. If you need to add a receipt to this entry, see the Uploading Receipt section below.



Uploading Receipts

To upload a receipt for a corresponding expense entry, follow these steps below
  1. Click the pencil icon on the expense entry in the table.
  2. Click the “Upload Receipt” button and select a file from your documents.
  3. Click Save.
  4. Notice the new “document” icon appears under the receipt column of your expense entry in the table. You can click it to see the receipt at a glance.







Mobile Entry




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