You can change an employee's base rate or effective pay rate.

• Base Rate: This is on the main level and will affect ALL the active assignments under this employee. Changing the base rate will change the pay rate of all assignments. If the assignments have different pay rates, it will save the differential and calculate the difference between the base rate and pay rate. If the assignments all have the same pay rate, then the base rate will always equal the pay rate. If the employee will always have the same pay rate between their assignments, ONLY use the base rate to make sure they all stay consistent.

• Effective Pay Rate: This is on the sub-assignment level. The effective pay rate is the amount the employee will actually be paid. Changing the effective pay rate will only change the pay rate for that specific sub-assignment. If the employee has different pay rates between their assignments, use the effective pay rate within the sub-assignment to keep it individually separate. If the employee will always have the same pay rate between their assignments, do NOT change the effective pay rate. Only use the base rate.

Manager Permissions:

• If a manager does NOT need approval → they can edit the base rate in the employment details and pay rate in the assignment WITHOUT having to go through the compensation change approval process.
• If a manager DOES need approval → a manager can edit their base rate in employment details, and edit their pay rate in the assignment, but it will need to go through the compensation change approval process.

**this is determined in the client's EAF settings - coming soon.

This is to change an employee’s base rate for an assignment.

Compensation Change Workflow:

1. Go to Employment Management > Assignment management and search for the employee's compensation you want to change.
2. Open the main details of that employee.
3. Click on the edit icon next to “Base Rate” in employment details OR "Effective Pay Rate" in the sub-assignment.

• Enter a new pay rate.
• Select a reason in “Reason” dropdown field for the audit and approvals.

• Reasons:

• annual increase
• merit increase
• correction
• other

• Select an “Effective Date” so the user can select which day they want the change to take place. The effective date can’t be in the middle of the week. It will always be the start of a pay period.
• If Retro is turned on in the EAF settings, a retro toggle option will display:

• Toggle it on if you want to select a date from the past.
• Keep it toggled off if you want to select a date in the future.

• Click submit.

• if it doesn’t need approval → the change is automatically changed in the system and an email will automatically be sent to the employee with the old pay rate, new pay rate, reason, and effective date.
• if it does need approval → an email with the original pay rate, new pay rate, reason, and effective date will be sent to the approver to approve or reject the base rate change. This will then be displayed in the audit with “pending” next it.